Atlas / tournament documentation
Sponsors
Review sponsor applications, approve or reject them, and see how an approved sponsor reaches the public page.
The Sponsors screen lists the applications that sponsors have sent to the tournament and lets an admin approve, reject or reset each one. An approved sponsor appears in the Sponsors & Partners section of the tournament's public page.
The screen is the Sponsors entry under Records in the left rail, at the route /tournaments/{id}/admin/sponsors. Its heading reads Sponsorships, with the line Review and manage sponsor applications for your tournament. Sponsors apply from the tournament's own sponsor registration page, which the Sponsor link on the tournament page and the Sponsors row on the Public page hub both open.
Who can use it
| Role | What the role can do on this screen |
|---|---|
| Platform admin | Read applications and approve, reject or reset them. |
| Organization owner or admin | The same, for tournaments of the organization. |
| Tournament admin seat | The same. |
| Tab seat | The same. No part of this screen is limited to full admins. |
| Compliance seat | Cannot open the screen. A compliance seat is sent to Records with a read only notice. |
| Sponsor | Cannot open the screen. A sponsor applies, and reads the status on their own sponsor page. |
| Anyone else | The route answers as not found. |
The page checks admin access and that the tournament belongs to the organization whose address the page was opened under. The action checks both again before it changes a status.
Controls
| Control | What it does | Default or limit |
|---|---|---|
| Sponsor Applications, with a count | The list heading. The number counts all applications of the tournament. | Newest application first. |
| No Applications Yet | The empty state. Its second line reads Sponsors can apply to support your tournament via the public registration portal. | Not editable. |
| Sponsor name | The name from the sponsor's profile. | Up to 120 characters when the sponsor applied. |
| Tier chip | The tier the sponsor applied for: Bronze, Silver, Gold or Platinum. Reads No tier when none is stored. | Not editable. |
| Status chip | The application's status in lower case: pending, approved, rejected or withdrawn. Pending is drawn dark, approved in the accent color, rejected in red. | A new application is pending. A withdrawn status can be stored and has no button of its own. |
| Website | The sponsor's website as a link that opens in a new tab. Shown only for an address that starts with http:// or https://. | Optional. |
| Description | The sponsor's description of itself. | Up to 2000 characters. Optional. |
| Offerings | What the sponsor offers the tournament. | Up to 2000 characters. Optional. |
| Requests | What the sponsor asks for in return. | Up to 2000 characters. Optional. |
| Approve | Sets the status to approved after a browser confirmation that asks Approve followed by the sponsor name, an apostrophe s and the tier, then application. | Hidden while the application is approved. |
| Reject | Sets the status to rejected after a similar confirmation that begins with Reject. | Hidden while the application is rejected. |
| Reset | Sets the status back to pending. No confirmation is asked. | Hidden while the application is pending. |
The buttons disable while a request runs. An error shows in a browser alert.
What a status change does
- Approve records who approved and when, and adds the sponsor to the public page. The public entry holds the sponsor's name, logo address if the profile has one, website, and a display tier. A sponsor already listed under the same name is replaced.
- The display tier maps the application tier: Bronze to supporting, Silver to major, Gold to presenting and Platinum to title.
- Reject on an application that was approved removes the sponsor from the public page. Reject on a pending application changes the status only.
- Reset returns the status to pending and clears the approver. It does not remove a sponsor already listed on the public page. Use Reject to take a sponsor down.
- No message is sent. The confirmation says approving or rejecting tells the sponsor, and the code sends no email or notice. The sponsor reads the status on their own sponsor page.
- Records. Each change writes an entry named Sponsor application decided, with the new status.
What a sponsor fills in
The application form is outside the admin console and is listed here because its answers are what this screen shows.
| Field | Limit | Message when refused |
|---|---|---|
| Name | Required. At most 120 characters. | Enter the sponsor's name. Or: The name must be 120 characters or fewer. |
| Tier | One of bronze, silver, gold, platinum. | Choose a sponsorship tier. |
| Website | Optional. A web address that starts with http:// or https://. | The website must be a web address starting with http:// or https://. |
| Description | Optional. At most 2000 characters. | The description must be 2000 characters or fewer. |
| What you offer | Optional. At most 2000 characters. | What you offer must be 2000 characters or fewer. |
| What you ask for | Optional. At most 2000 characters. | What you ask for must be 2000 characters or fewer. |
A sponsor has one profile shared by every tournament they sponsor, and one application per tournament. A second application to the same tournament is refused with the message You already applied to this tournament.
Tasks
To approve a sponsor:
- Open Records in the rail. Select Sponsors.
- Read the application: tier, website, description, offerings and requests.
- Select Approve. Confirm the browser question.
- Open the tournament's public page. The sponsor appears in the Sponsors & Partners section with its tier.
To take an approved sponsor down, select Reject on its application and confirm. To reopen a decision without publishing, select Reset on a rejected application.
Troubleshooting
| Message | What it means | What to do |
|---|---|---|
| Unauthorized | The account is not signed in, or the tournament belongs to another organization than the one the page was opened under. | Sign in with an admin account of the tournament's organization. |
| You do not have admin access to this tournament. | The access check refused the account. | Use an admin account. |
| Could not check your admin access. Try again. | The access check could not run. | Try again. |
| Could not read the tournament: followed by a reason | The tournament row could not be read. | Try again. |
| Database error fetching sponsor applications: followed by a reason | The list could not be read and the page shows an error page rather than an empty list. | Reload the page. |
| Database error fetching tournament: followed by a reason | The tournament row could not be read when the page loaded. | Reload the page. |
Related pages: Setup for the tournament's public copy and Roles and permissions for seats.